Recruiting Coordinator - Remote Job at Amicis Global, Remote

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  • Amicis Global
  • Remote

Job Description

Job Title: Recruiting Coordinator

Job Location: Remote role

Job Duration: 3 Months

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Job Highlights:

  • The candidate will be presented with a scenario-based exercise that mirrors the daily challenges and priorities of the role.
  • The goal is to evaluate their operational skills, attention to detail, stakeholder management, and ability to deliver an exceptional candidate and leader experience.


Job Summary:

  • The Sr. Executive Talent Acquisition Coordinator plays a critical role in supporting the Executive Search team.
  • While daily tasks may vary, this role is pivotal in providing coordination and support throughout the full recruitment life cycle.
  • You will manage and drive essential activities that keep executives and executive candidates engaged and informed, while ensuring the Executive Recruiter stays connected on all moving parts of the process.
  • Your efforts will enhance team efficiency and drive a more effective and meaningful experience for our leaders and candidates.
  • This position focuses on maximizing operational efficiency with a strong emphasis on customer service.

Experience Required.

  • Ensure an exceptional candidate experience from interview to offer through the start date.
  • Develop strong working relationships with leaders and admins to ensure each piece of the recruitment process meets deadlines.
  • Coordinate and schedule all aspects of interviews, including phone, video, and in-person, as well as travel when applicable. This includes distributing interview schedules and evaluations.
  • Process candidate reimbursements in a timely fashion.
  • Work with agencies for candidate and hiring leader interview coordination.
  • Schedule hiring strategy discussions (intake calls) with hiring leaders and the Executive Talent Partner, and candidate review calls after each round of interviews.
  • Support the creation and processing of offer letters and new hire paperwork. Initiate and monitor the completion of drug and background checks, as well as I-9 compliance.
  • Assist managers and their admins with onboarding new employees, including submitting badge requests, sending first-day information, and providing onboarding checklists to managers and new hires.
  • Coordinate with the Executive Support team for provisioning and Day 1 equipment needs.
  • Utilize Workday to open/close requisitions, update candidate activity and statuses to ensure OFCCP compliance.
  • Track and prioritize requests while monitoring sensitive timelines, deadlines, and confidential material.

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