Summary of Office Coordinator Position at Layton Services:
The Office Coordinator serves as the central support hub for Layton Services' administrative and front-office operations. This role ensures that the office runs efficiently by providing high-quality administrative support to the Managing Partners, organizing daily office functions, and serving as the first point of contact for employees, clients, and vendors.
Compensation & Benefits:
- Competitive Pay (Negotiable based on experience)
- Paid Weekly, Direct Deposit
- Mileage Reimbursement
- Paid Time Off
- Paid Holidays
- 401(k) Investment with Layton Services' matching
- Medical, Dental, Vision, and Life Insurance
Key Duties and Responsibilities:
- Assist with project coordination and scheduling as needed
- Coordinate, maintain, and archive job-specific documentation
- Audit monthly credit card statements
- Track and Maintain company license renewals
- Assemble Safety & Project Manuals
- Answer phones, retrieve mail, perform bank drops, and complete general filings
- Coordinate office lunches when needed
- Maintain daily office cleanliness and organization
- Support year-end and project close-out processes
- All other duties as assigned
Qualifications and Skills:
- Basic accounting knowledge and experience in accounting software
- Proficient in Office 365 (Outlook, Word, Excel, etc.)
- Notary (May be obtained upon hire)
- Valid driver's license & reliable transportation
- Ability to learn quickly, multi-task, manage disruptions, and be self-motivated
- Customer service driven
- Detail-oriented
- Prior experience in the construction industry preferred
Required Competencies:
- Oral Comprehension: Understanding spoken words and ideas
- Written Comprehension: Understanding written information
- Reading Comprehension: Interpreting written sentences in work-related documents
- Oral Expression: Communicating information clearly through speech
- Speech Recognition: Identifying and understanding spoken words
- Speech Clarity: Speaking clearly and effectively
- Writing: Communicating ideas effectively in written form
- Active Listening: Paying full attention, understanding, and responding appropriately
- Social Perceptiveness: Understanding others' reactions and behaviors
- Near Vision: Seeing details at close range
- Confidentiality: Protecting all company and client information in accordance with ethical standards and instructions
Physical Demands:
The physical demands listed below represent those required to successfully perform the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities.
While performing the duties of this job, the employee is frequently required to stand and walk. The employee is regularly required to sit, talk, hear, and actively listen. Occasionally, the employee may be required to lift, carry, push, or pull items. The employee must regularly lift and/or move up to 15 lbs., and frequently lift and/or move up to 5 lbs.
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