Job Description

Job description

DEPARTMENT OF VETERANS' SERVICES

For Veterans and those who care for them.

MEDICAL RECORDS SUPERVISOR

Job Location:

Address: Arizona Veterans Home- Flagstaff

2100 North Gemini Road

Flagstaff, Arizona 86004

Posting Details:

Salary: $22.00 - $24.20/Hourly (DOE)

Grade: 19

Closing Date: August 23, 2024

Job Summary:

Are you a Medical Records professional with a passion for serving our Veterans? If so, the new Arizona Veterans home in Flagstaff, Arizona is looking for you!


The ideal candidate is responsible for the operation of our medical records program. In this capacity, you will work cooperatively with others to ensure that the facility meets federal, state, and Veteran's Administration (VA) regulatory requirements. This position plays a key role in ensuring that medical records are complete, accurately documented, readily accessible, systematically organized, and maintained in a confidential manner, while supervising Medical Records Specialists.


Additionally, the Medical Records Supervisor learns, implements, and monitors Arizona Management System (AMS) methods and utilizes AMS concepts and tools for problem- solving and continuous work/process improvements.

Job Duties:

As the Medical Records Supervisor, you will:

• Conduct a variety of complex and routine audits
• Monitor medical records for completeness and accuracy
• Track all audits for follow up and report to Department Heads/Administrator
• Compile medical care, diagnosis, and census data for statistical reports
• Supply statistical information as needed by other ASVH departments
• Interpret rules and regulations in maintenance of medical records and monitors the accuracy of other department documentation
• Ensure that Physician credentialing files are complete and monitor for ongoing compliance
• Supervise subordinate staff to ensure the goals and objectives of the work unit are met

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Rules, regulations, policies, procedures of work unit, Veterans Administration, CMS, and State regulatory standards
• Standard medical records practices, procedures and techniques
• Medical and legal terminology
• Current ICD coding and indexing
• Medicare/AHCCCS and other insurance

Skills in:

• Communication
• Time management
• Problem- solving
• Analysis
• Supervision

Ability to:

• Simultaneously manage multiple projects and adapt to changing priorities
• Train technical and clerical staff
• Compile statistics and prepare comprehensive reports

Selective Preference(s):

• Previous medical records experience in a long term care facility
• Previous supervisory experience

Pre-Employment Requirements:

• Requires the ability to obtain and retain a valid AZ DPS Fingerprint Clearance Card
• Possession of a valid driver's license Current Negative Tb skin test (Mantoux skin test) within the last 6 months or a written statement from a physician, physician’s assistant or a registered nurse practitioner indicating freedom from tuberculosis, if in the past has had a positive skin test or tuberculosis

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify) .

Benefits:

The Arizona Department of Veterans' Services offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Referral Incentives available for qualifying positions
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions please feel free to contact Paul Sharp at psharp@azdvs.gov or (602) 781-7032 for assistance.

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