Job Description

The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:

1.1 BACKGROUND The United States Coast Guard (USCG) Training Center (TRACEN) Yorktown Chapel located at 1 U. S. Coast Guard Training Center, Yorktown, VA 23690-5001 seeks a Ceremonial Band Director to lead a volunteer band of Active-Duty Military, Training Center students, and civilian volunteers. The Training Center band performs at base functions including change of commands, annual ceremonies, and other special events for local performances off base.

This SOW is to secure the services of a Ceremonial Band Director to lead the TRACEN Yorktown Ceremonial volunteer band. The Band Director will be responsible for organizing, training, and leading band members in rehearsals and performances, ensuring the delivery of high-quality musical support for official base ceremonies and events.

1.2 SCOPE The Ceremonial Band Director shall: Conduct and lead a volunteer band composed of Active-Duty military personnel, Training Center students, and civilian volunteers. Coordinate with the Training Center to schedule, prepare, and conduct performances at official base functions, including Change of Command ceremonies, annual observances, and other special events. Ensure that musical selections are appropriate for the ceremonies and reflect the decorum expected at military events.

2.0 SPECIFIC REQUIREMENTS/TASKS

The Contractor shall lead the Training Center’s volunteer Ceremonial Band during all necessary ceremonies including (Change of Commands, all hands evolutions, Cuyahoga Memorial Ceremony, Retirements, band practice, York County’s July 4th celebration, and other evolutions as necessary) in playing ceremonial marches, anthems, symphonic pieces, and hymns as directed.

2.1 TASK ONE. REHEARSALS AND TRAINING

Schedule and conduct regular rehearsals to prepare the band for performances, ensuring rehearsals accommodate the schedules of Active Duty, student, and civilian volunteers. Provide instruction in musical techniques, ensemble performance, and ceremonial music appropriate for military ceremonies. Prepare new band members by providing guidance on instrumental techniques, music selection, and band policies.

Expected Work Hours The Ceremonial Band Director is expected to work approximately 228 hours over the 12-month contract period. This total includes time allocated for rehearsals, performance preparation, execution at official TRACEN events, and special event performances.

2.1.1 Coordinate with TRACEN event planners to plan and execute musical performances that align with the ceremonial needs of the Training Center. Prepare a repertoire of music suitable for military ceremonies, including but not limited to national anthems, patriotic songs, and traditional ceremonial marches, as well as a spring and/or winter concert on base to include a selection of symphonic pieces. Oversee the setup and teardown of musical equipment as needed for performances.

2.1.2 Arrive no later than 30 minutes before scheduled performance to direct the band in set-up and musical warm-up.

2.1.3 Set up and clean-up of music area to include instruments, music stands, etc. upon completion of rehearsals and performances.

2.2 TASK TWO. BUILD AND PREPARE BAND FOR PERFORMANCES:

The Band Director shall lead all rehearsals for the TRACEN Yorktown (TCY) Ceremonial Band to ensure the band is well-prepared for official performances.

2.2.1 Weekly Rehearsals

• Conduct a minimum of two (2) one-hour rehearsals per week with the full band.
• Rehearsals are currently scheduled for Tuesday and Thursday afternoons from 12:00 PM to 1:00 PM (1200 to 1300 hours).

2.2.2 Preparation and Setup

• Arrive no later than 1-hour (60) minutes prior to the start of each rehearsal to allow time for setup, warm-up, and coordination with band members.

2.2.3 Rehearsal Structure

• Ensure each rehearsal includes a warm-up, targeted practice on upcoming performance pieces, and review of ceremonial standards and protocols.
• Tailor rehearsals to accommodate the skills and experience of Active-Duty members, students, and civilian volunteers.

2.3 TASK THREE. ENSURE THE SUSTAINABILITY OF THE BAND

The Band Director shall collaborate with the permanent party Band Liaison to ensure the long-term sustainability and readiness of the TRACEN Yorktown (TCY) Ceremonial Band.

2.3.1 Band Member Recruitment

2.3.2 Coordinate with the permanent party Band Liaison to recruit Active Duty personnel as band members.

2.3.4 Equipment Maintenance and Upkeep

2.3.5 Conduct or provide guidance on routine, on-the-spot maintenance for any USCG-owned equipment listed in Attachment 1.

2.3.6 Instruct Active Duty and student volunteers on the annual cleaning and inventory of all USCG-owned equipment, to be conducted during the first rehearsal of TRACEN Yorktown’s December holiday stand-down period.

2.4 Supply and Repair Coordination

2.4.1 Coordinate with the permanent party Band Liaison to order any consumables required for maintaining USCG-owned equipment. The permanent party will handle the generation of Purchase Requests and complete the procurement.

2.4.2 Work with the permanent party Band Liaison for any major equipment maintenance or repair needs that require transportation of USCG-owned equipment off-base. The permanent party will handle the generation of Purchase Requests and manage the transportation to and from the maintenance or repair facility.

Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate’s good work and steadiness. Candidates who do not possess the specific attributes/qualifications in "Qualifications" above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications.

Apply directly at: (scroll down to “TRACEN Yorktown”) in order to expedite your application. Your application requires providing reference information for (3) individuals including one priest or pastor who can attest to your abilities as they relate to this job posting. References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.

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