Job Description
About Sopher Sparn Architects
Sopher Sparn Architects (SSA) is an award-winning, collaborative architecture firm based in Boulder, Colorado, with a studio in Denver. Our multidisciplinary team is united by a shared commitment to thoughtful design, technical excellence, sustainability, and community impact.
Position Overview
The Office Coordinator ensures the smooth, professional, and welcoming day-to-day operation of SSA’s offices. This highly visible, people-centered role supports office operations, administrative coordination, recruiting logistics, and firm culture. The Office Coordinator acts as a key liaison between staff, leadership, vendors, and consultants.The ideal candidate is proactive, service-minded, detail-oriented, and energized by supporting a collaborative studio environment.
Responsibilities
- Open the office daily, including turning on lights and ensuring building access (elevator, common areas). Maintain a professional, welcoming office environment, including conference rooms, shared spaces, and kitchen areas.
- Order and manage office supplies, groceries, kitchen items, printer supplies, and equipment.
- Coordinate office maintenance requests and serve as point of contact for facility-related issues.
- Coordinate project site visits and team building events as needed.
- Maintain the materials sample library, including organizing materials and recycling outdated samples.
- Retrieve and distribute daily mail and packages; ensure checks and financial correspondence are delivered to the Accounting Manager.
- Monitor info@sophersparn.com for relevant project notifications.
- Monitor PTO request approvals, update the office calendar, and add to the project schedule.
- Schedule and organize Lunch & Learns.
- Schedule and coordinate in-person meetings hosted in the conference rooms, including internal meetings and client meetings. Prepare conference rooms for meetings, including refreshments as requested.
- Order lunch for internal meetings and special occasions such as birthdays.
- Plan and coordinate seasonal company outings, social events, and team-building activities.
- Coordinate and lead employee onboarding.
- Manage recruitment efforts such as job postings, responding to candidates, and scheduling interviews as needed.
- Support the Accounting/HR Manager as needed.
- Support a positive, inclusive, and engaged office culture through daily presence and proactive communication.
Skills & Attributes
- Excellent Communicator: Clear, professional written and verbal communication skills.
- Highly Organized: Strong time management, planning, and prioritization abilities.
- Self-Motivated: Comfortable working independently, proactively solving problems, and jumping into new tasks.
- Tech-Savvy: Confident working across Apple and PC environments and standard office software.
Qualifications
- Bachelor’s degree preferred.
- Prior experience in an administrative or operations role (A/E/C industry preferred).
- Strong writing and editing skills.
- Ability to manage multiple priorities and deadlines.
Preferred Technical Experience
- Microsoft Office 365 (Word, Excel, Outlook, Teams).
- BQE or similar billing software is a plus.
Location: Boulder, CO
Position Type: Part-Time
Schedule: Hours are flexible within our standard business hours. To be determined with candidate.
Compensation: $25.00-$30.00/hr (based on experience)
How to Apply: Submit a cover letter, resume, and (3) references to jobs@sophersparn.com. No phone calls or drop-ins, please.
Pay: $25.00 - $30.00 per hour
Expected hours: 20.0 per week
Benefits:
Work Location: In person
Job Tags
Hourly pay, Part time, Seasonal work, Work at office, Flexible hours,