Job Description

About Sopher Sparn Architects

Sopher Sparn Architects (SSA) is an award-winning, collaborative architecture firm based in Boulder, Colorado, with a studio in Denver. Our multidisciplinary team is united by a shared commitment to thoughtful design, technical excellence, sustainability, and community impact.

Position Overview

The Office Coordinator ensures the smooth, professional, and welcoming day-to-day operation of SSA’s offices. This highly visible, people-centered role supports office operations, administrative coordination, recruiting logistics, and firm culture. The Office Coordinator acts as a key liaison between staff, leadership, vendors, and consultants.The ideal candidate is proactive, service-minded, detail-oriented, and energized by supporting a collaborative studio environment.

Responsibilities

• Open the office daily, including turning on lights and ensuring building access (elevator, common areas). Maintain a professional, welcoming office environment, including conference rooms, shared spaces, and kitchen areas.
• Order and manage office supplies, groceries, kitchen items, printer supplies, and equipment.
• Coordinate office maintenance requests and serve as point of contact for facility-related issues.
• Coordinate project site visits and team building events as needed.
• Maintain the materials sample library, including organizing materials and recycling outdated samples.
• Retrieve and distribute daily mail and packages; ensure checks and financial correspondence are delivered to the Accounting Manager.
• Monitor info@sophersparn.com for relevant project notifications.
• Monitor PTO request approvals, update the office calendar, and add to the project schedule.
• Schedule and organize Lunch & Learns.
• Schedule and coordinate in-person meetings hosted in the conference rooms, including internal meetings and client meetings. Prepare conference rooms for meetings, including refreshments as requested.
• Order lunch for internal meetings and special occasions such as birthdays.
• Plan and coordinate seasonal company outings, social events, and team-building activities.
• Coordinate and lead employee onboarding.
• Manage recruitment efforts such as job postings, responding to candidates, and scheduling interviews as needed.
• Support the Accounting/HR Manager as needed.
• Support a positive, inclusive, and engaged office culture through daily presence and proactive communication.

Skills & Attributes

• Excellent Communicator: Clear, professional written and verbal communication skills.
• Highly Organized: Strong time management, planning, and prioritization abilities.
• Self-Motivated: Comfortable working independently, proactively solving problems, and jumping into new tasks.
• Tech-Savvy: Confident working across Apple and PC environments and standard office software.

Qualifications

• Bachelor’s degree preferred.
• Prior experience in an administrative or operations role (A/E/C industry preferred).
• Strong writing and editing skills.
• Ability to manage multiple priorities and deadlines.

Preferred Technical Experience

• Microsoft Office 365 (Word, Excel, Outlook, Teams).
• BQE or similar billing software is a plus.

Location: Boulder, CO

Position Type: Part-Time

Schedule: Hours are flexible within our standard business hours. To be determined with candidate.

Compensation: $25.00-$30.00/hr (based on experience)

How to Apply: Submit a cover letter, resume, and (3) references to jobs@sophersparn.com. No phone calls or drop-ins, please.

Pay: $25.00 - $30.00 per hour

Expected hours: 20.0 per week

Benefits:

• Flexible schedule

Work Location: In person

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