Job Description

Job Title: Office Coordinator

Location: Philadelphia PA

Duration: 3+ Months

Job Type: Contract

Note : Position is temp to perm and 100% onsite. Schedule is Saturdays, Sundays and holidays - (1) 3pm to 11:30 pm shift and (1) 11pm to 7:30 am shift. Top 3 Keywords: 1- Medical Scheduling & Patient Services 2- EPIC Electronic Medical Records (EMR) 3- HIPAA Compliance

Top Required Skills:

• Administrative Support & Scheduling
• Electronic Medical Records (EPIC)
• Patient Services Coordination

Must-Have Skills:

• Administrative support experience in an office or clinical setting
• Appointment scheduling and patient services coordination
• Knowledge of HIPAA regulations and confidentiality requirements
• Proficiency in Microsoft Word and Excel
• Strong verbal and written communication skills
• Customer service and interpersonal skills
• Ability to organize, file, and manage medical charts and documentation

Nice-to-Have Skills:

• Familiarity with medical terminology and clinical workflows
• Experience using EPIC or other EMR systems
• Introductory proficiency in Microsoft PowerPoint
• Experience coordinating meetings, travel, and events
• Basic conflict resolution skills

Key Responsibilities & Duties:

• Answer and screen calls, route inquiries, and provide routine information
• Schedule patient appointments and assist with check-ins, check-outs, and documentation
• Manage, organize, file, retrieve, archive, and track patient charts and records
• Respond to stakeholder inquiries following established procedures
• Provide administrative support for meetings, calendars, travel, and departmental activities
• Order and manage office supplies and assist with administrative projects as assigned

Requirements:

• High school diploma or GED
• Minimum of 1 year of administrative experience in an office or clinical setting
• Basic knowledge of office administration processes and best practices
• Ability to maintain confidentiality and professionalism
• Ability to work independently while collaborating with internal and external stakeholders

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