Job Description

Description

Position at Ashoka

Executive Assistant to the CEO

Ashoka is a global organization that has pioneered the field of social entrepreneurship and supports the world’s leading changemakers. We are looking for a highly organized, proactive, and systems-minded Executive Assistant to partner closely with our CEO and Executive Office.

This role is ideal for someone who thrives in a fast-paced, mission-driven environment and brings both the meticulousness of an administrator and the foresight of a strategic collaborator. You will play a central role in ensuring the CEO’s time, communications, and decision-making are aligned with organizational priorities and carried out with excellence.

What You’ll Do:

 Strategic Calendar and Priority Management

• Own and manage the CEO’s complex calendar with precision and care—balancing long-term planning, mission-critical engagements, and real-time needs.
• Anticipate scheduling demands and provide thoughtful recommendations for prioritization based on organizational rhythms and strategic initiatives.
• Lead coordination of internal and external meetings, ensuring the CEO and relevant partners are prepared and aligned.
• Collaborate with the Executive Administrator to manage high-priority scheduling requests and potential conflicts.
• Actively contribute to monthly Executive Office planning sessions, helping forecast capacity needs and shaping strategic priorities for the CEO’s schedule.

Executive Communications Support

• Serve as a critical filter for the CEO’s daily correspondence—reviewing email traffic, identifying priorities, and escalating timely issues with discernment.
• Prepare and deliver a daily package of materials for the CEO that highlights urgent communications, strategic documents, and upcoming decision points.
• Ensure every touchpoint—from internal memos to external emails—reflects the professionalism and thoughtfulness of the Executive Office.

Team Coordination and Document Oversight

• Provide oversight and day-to-day coordination for the Correspondence Team (Lead and Associate) in partnership with the Deputy Administrator.
• Monitor the status of memos and materials requiring the CEO’s attention and ensure their timely delivery.
• Conduct regular reviews with the Correspondence Lead to track high-priority communications and maintainhigh standards of quality and alignment with the CEO’s directives.
• Be available to proof, refine, or support the development of memos and materials as needed.

Leadership Meeting Planning and Execution

• Co-lead development of the agenda for Ashoka’s weekly global leadership meeting, collaborating with senior members of the Executive Office.
• Provide logistical and technical support during meetings, and ensure follow-up materials (e.g., chat transcripts and recordings) are uploaded and accessible.
• Continuously build your understanding of Ashoka’s mission and initiatives by actively engaging in internal trainings and knowledge-sharing opportunities.

What You Bring:

• You are a systems thinker who thrives on organizing complexity and spotting patterns across moving parts.
• You approach your work with a service mindset—discreet, professional, and proactive in supporting leaders behind the scenes.
• You enjoy problem-solving independently and bring a high level of judgment, reliability, and attention to detail.
• You’re energized by contributing to a mission-driven organization and take pride in creating clarity and structure that helps others succeed.
• Prior experience in a fast-paced, high-accountability environment is preferred.

Additional Information

• This is a full-time salaried position.
• Overtime may be required during peak planning periods and other high-demand times.
• This position is based on site in our Arlington, Virginia office.

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