Job Description

Who We Are:

We are a global leader in smart, healthy, and sustainable building solutions.

Since 1885, we’ve been at the forefront of making buildings more intelligent, and our innovation, expertise, and global reach have only expanded. Today, we offer the most extensive portfolio of building products, technologies, software, and services, helping to transform the spaces where people live, work, learn, and play.

We believe smarter buildings lead to safer, more comfortable, and energy-efficient environments. Our goal is to empower organizations to focus on their mission while enhancing sustainability, reducing waste, and advancing carbon neutrality.

Sustainability is at the core of what we do. We are investing 75% of new product development R&D into climate-related innovations and are committed to achieving net zero carbon emissions by 2040—just one of the many ways we’re working toward a better future.

What You Will Do:

As the Executive Assistant to the CEO , you will serve as a key strategic partner, leveraging your experience in high-level executive support, task management, and organizational efficiency. You’ll manage everything from scheduling and travel coordination to executive communications, event planning, and stakeholder engagement. This role requires strong business acumen, technical proficiency, and the ability to proactively anticipate and address challenges. You will work closely with leadership, streamline operations, and act as a liaison between the CEO and both internal and external stakeholders.

How You Will Do It:

Project Management & Strategic Support:

• Serve as a trusted administrative partner to the CEO, proactively identifying priorities and areas for increased efficiency.
• Track key initiatives, manage dashboards, and generate reports with actionable insights.
• Prepare executive presentations, memos, and strategic materials, handling sensitive information with discretion.
• Oversee administrative functions, including budget tracking, expense management, calendar coordination, and multi-stakeholder project support.
• Lead cross-functional initiatives, monitor progress, and identify potential obstacles to ensure successful outcomes.
• Provide analytical support by gathering data, assessing risks, and presenting recommendations for decision-making.

Travel & Event Coordination:

• Manage and optimize the CEO’s schedule to ensure maximum productivity.
• Coordinate complex travel arrangements, ensuring seamless logistics.
• Plan and execute executive offsites, leadership meetings, and other high-impact events.

Stakeholder & Relationship Management:

• Act as a liaison between the CEO, leadership team, and external partners.
• Ensure smooth communication and execution of executive priorities.
• Represent the Office of the CEO in meetings when necessary.

What We Look For:

Required:

• Bachelor’s degree with 3+ years of executive support experience, or 10+ years of combined education and experience.
• Strong business acumen with the ability to anticipate challenges and develop solutions.
• Proficiency in collaboration tools (e.g., MS Teams, Microsoft 365, Power BI).
• Excellent communication skills with the ability to influence and collaborate at all levels.
• Proven ability to manage multiple priorities, stakeholders, and deadlines.
• Detail-oriented with strong organizational and time-management skills.
• Ability to lead and motivate teams without direct authority.
• High level of discretion and judgment when handling confidential information.
• Willingness to travel occasionally for key company events.

Preferred:

• Experience supporting a CEO in a company of similar size, scale, and complexity.

This role is onsite at our Glendale, WI office.

Job Tags

Similar Jobs